Administrative Assistant

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The Administrative Assistant reports to the LOGISTEED America, Inc. VP, Corporate Administration. This role will primarily provide support to managers and employees, assist in daily office needs and manage the company’s general administrative activities. This role will possess excellent verbal and written communication and interpersonal skills, be proficient in Microsoft Office, have organizational skills and attention to detail while performing a variety of administrative and clerical tasks.

Qualities

  • Ethical with sound business judgement
  • Possesses a passion to help team members
  • Strong customer relations
  • Detail-oriented
  • Reliable, follows through on commitments
  • Strong process and planning orientation
  • Goal-oriented, task driven
  • Balances team’s needs with goals of organization
  • Outstanding written, verbal, presentation and organization communication skills

Essential Duties & Functional Responsibilities Required

Required Knowledge Skills & Abilities

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions 

  • Perform tasks safely
  • Ensure area housekeeping requirements are met
  • Abide by all OSHA rules and LOGISTEED America, Inc. safety practices
  • Meet established procedures and productivity, safety and quality standards
  • Meet attendance & punctuality standards
  • Communicate both orally and in writing in a clear and concise manner
  • Maintain HR related employee files/records
  • Process company credit card expense report
  • Safety Committee Representative for the office
  • Manage and maintain company vehicle records (i.e. vehicle assignment, annual registrations, etc.)
  • Support new car purchases, sale of old cars, vehicle transfers from one location to another, etc.
  • Internal approval and payment processing
  • Order office supplies
  • Coordinate local office maintenance and contracts with the landlord or other service providers
  • Shipping and receiving via USPS and small package carriers
  • Perform miscellaneous administrative duties
  • Coordinate company events, lunches, etc.
  • Support coordination of meeting schedules and prepare meeting minutes
  • Provide general support to visitors
  • Additional duties as assigned by Manager

Competencies

  • Strategic Thinking
  • Problem Solving/Analysis
  • People Management
  • Project Management
  • Communication Proficiency
  • Personal Effectiveness/Credibility
  • Multi-tasking

Supervisory Responsibility

  • Not applicable

Preferred Qualifications, Required Knowledge Skills & Abilities and Working Conditions

Previous Work Experience

  • Minimum of 3-5 years’ experience in an office setting working as an administrative support

Education and Certifications

  • High school diploma / GED required

Experience Requirements and Preferences

  • Proven experience as an Administrative Assistant or Office Administrative Assistant
  • Knowledge of office management systems and procedures
  • Excellent written and verbal communication skills
  • Proven strong business acumen
  • Working knowledge of office equipment, like computers, printers, etc.
  • Proficient in Microsoft applications
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail
  • Strong problem-solving and resolution skills
  • Strong organizational skills with the ability to multi-task
  • Fluency in English

Additional Eligibility Qualifications

  • Ability to read, analyze and interpret complex data
  • Ability to respond effectively to the most sensitive inquiries or complaints

Work Authorization/Security Clearance (if applicable)

Must be legally authorized to work in the United States. List any visa requirements, H1-B sponsorship, special clearances, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to stand, walk or sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, bend crouch or crawl; talk or hear; taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move objects up to 25 pounds, and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment  

One hundred percent of the work time will be spent in an office setting where the environment is climate controlled. 

LOGISTEED America, Inc. is an equal opportunity organization. We abide by all applicable equal opportunity laws and regulations. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION – The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Information is obtained as part of an employee’s essential job functions if: (1) access to compensation information is necessary to perform that function or another routinely assigned business task, or (2) the function or duties of the position include protecting and maintaining the privacy of employee personnel records, including compensation information.

Nothing in this statement prevents LOGISTEED America, Inc. from disciplining, terminating, or otherwise taking adverse action against an applicant or employee because they have violated another workplace rule. LOGISTEED America, Inc. fully supports the above pay transparency nondiscrimination statement.

EOE/M/F/D/V

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