Human Resources Administrative Coordinator

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Summary

The HR Administrative Coordinator reports to the LOGISTEED America, Inc. HR Generalist. This role will primarily be responsible for providing overall administrative support to the human resources, safety, facility operations and site leadership team.  Including daily administrative duties, supporting corporate payroll and benefits departments, timely submission of HR, Safety and Operations documents and records, including but not limited to:

  • Ensure and support the timely processing of the new employee hiring processes.
  • Address issues and questions regarding payroll and benefits from employees and management
  • Assist in office administrative duties for Operations leadership.
  • Assist in projects, such as HR events, benefits open enrollment, employee communications and company-wide meetings.
  • Ensure the application, request, permissions, and processing of equipment necessary to perform duties, not limited to laptop request, cell phone, safety gear, badge access, business cards, WMS/JDA access, etc.

Qualities

  • Ethical with sound business judgement
  • Interpersonal abilities to work successfully within the organization
  • Possesses a passion to help team members
  • Possesses a strong focus on the human capital and its impact to the success of the organization
  • Tenacious
  • Strong customer relations
  • Detail-oriented
  • Reliable, follows through on commitments
  • Strong process and planning orientation
  • Goal-oriented, task driven
  • Enjoys being part of a team as well as leading one
  • Balances team’s needs with goals of organization
  • Outstanding written, verbal, presentation and organization communication skills

Essential Duties & Functional Responsibilities Required

Required Knowledge Skills & Abilities

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions

  • Performs tasks safely
  • Ensures area housekeeping requirements are met
  • Abides by all OSHA rules and LOGISTEED America, Inc. safety practices
  • Meets established procedure and productivity, safety and quality standards
  • Meets attendance & punctuality standards – regular worksite attendance required.  
  • Communicates both orally and in writing in a clear and concise manner
  • Compiles and prepares data for statistical reporting
  • Prepares reports for senior management, finance department etc.
  • Maintains HR related vendor files
  • Assists with implementation of HR policies, procedures, process, and systems
  • Supports Corporate HR in educating employees on and enforcing company policies
  • Answers employee questions about policy and procedures, and refers to Corporate HR Generalist or Management as needed
  • Abides by company enforced HR processes and current employment laws and regulations
  • Assists Corporate HR to formulate methods to improve employment policies, processes and practices as well as recommending changes to management.
  • Facilitates human resources and operational administrative processes
  • Supports corporate administration with new hires, terminations, change of status, payroll, conversions, etc.
  • Receives approval from upper management for payroll adjustments as needed
  • Keeps track of hour rates, wages, compensation benefit rates, new hire information etc.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Makes sure all employee records are current, filed correctly and kept confidential
  • Ensures payroll processes are administered correctly
  • Maintains payroll operations by following policies and procedures; reporting changes as needed
  • Updates employee records by notifying corporate payroll of changes in job title and department/division transfers, etc.
  • Assists employees to update exemptions, direct deposit, changes in benefits, etc. by directing to the HRIS
  • Assists supervisors in daily time and attendance workflow to ensure all payroll and attendance transactions are processed accurately and timely
  • Assists corporate payroll by acting as a liaison to site supervision to ensure payroll functions are completed correctly and on time
  • Assists corporate payroll to resolve payroll discrepancies by collecting and analyzing information
  • Provides information, answers questions, and addresses issues regarding payroll from employees and management
  • Receives and distributes live paychecks and other corporate materials as needed
  • Acts as a liaison between employees and corporate entities such as Corporate HR & Administration, Benefits, Safety, etc.
  • Resolves or escalates benefits-related problems to the Corporate Benefit Department
  • Assists Corporate HR with facilitation of training, performance review process, and other corporate activities
  • Assists supervisors in assessing employee engagement for the performance review process
  • Maintains the company’s calendar and schedule any meetings the Corporate HR team requires
  • Maintains the Corporate HR team’s calendar (schedule meetings, interviews, HR events etc.)
  • Assists in the full hiring process of employees: includes recruitment, interviews, verifying work-history and references and tracking of new possible candidates in HRIS
  • Helps with new-hire procedures: including organizing employee orientation, creating new employee files, assigning and facilitating new hire training, ensuring all necessary paperwork is properly filled out and submitted to appropriate persons
  • Assists in the employee termination process by facilitating the separation document packet, advising employees on their rights and any benefits they are entitled to
  • Supports Corporate Safety Manager with on-site safety compliance, postings, reports, and training.
  • Ensures all health and safety regulations are followed
  • Assists Corporate Safety Manager with managing Workers’ Compensation
  • Contributes to LUS team effort by performing tasks and projects and accomplishing related results as needed.

Non -Essential Functions

  • Running errands, picking up supplies, etc.
  • All other duties as assigned

Competencies 

  • Strategic Thinking
  • Problem Solving/Analysis
  • Excellent Organizational Skills
  • People Management
  • Communication Proficiency
  • Personal Effectiveness/Credibility
  • Multi-tasking

Supervisory Responsibility –  

  • Not applicable

 Preferred Qualifications, Required Knowledge Skills & Abilities and Working Conditions

Previous Work Experience

  • Minimum of 2 years’ experience in HR 
  • Minimum 2 years’ experience in utilizing Microsoft Office Skills – word, excel, powerpoint

 Education and Certifications 

  • High school diploma / GED
  • Equivalent work experience will be considered

Experience Requirements and Preferences

  • Ability to handle confidential information and documents required
  • Sound judgment making skills
  • Must have the ability to analyze and research information and data
  • Energetic and results driven
  • Detail oriented with ability to solve problems independently as well as in a team environment
  • Demonstrated experience interacting, developing and maintaining customer relationships
  • Proven strong business acumen
  • Fluency in English
  • Must pass drug and criminal background check

Additional Eligibility Qualifications  

  • Ability to read, analyze and interpret spreadsheet data
  • Ability to respond effectively to the most sensitive inquiries or complaints

Work Authorization/Security Clearance (if applicable)

Must be legally authorized to work in the United States

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to stand, walk or sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, bend crouch or crawl; talk or hear; taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move objects up to 25 pounds, and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT  

Seventy-five percent of the work time will be spent in an office setting where the environment is climate controlled.  Twenty-five percent of work time may be spent in various warehouse or other locations where the environment is not climate controlled (hot and cold seasonally).

LOGISTEED America, Inc. is an equal opportunity organization. We recruit, employ, train, compensate, and promote without  to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION – The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.


EOE/M/F/D/V

Salary range is $26.92 to $33.65 based on experience.


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